A WhatsApp AI agent for language tutors, online teachers and small language schools: answer levels, methods, packages and prices, book trial lessons across time zones, and handle rescheduling
An online tutor's students are everywhere, which means enquiries are at every hour and every lesson time needs converting. The tutor is teaching when the next prospect asks for a trial. An agent answers the level and price questions and books the trial in the student's own time zone.
Quick answer
Give a WhatsApp AI agent your languages and levels taught, method and lesson format, packages and prices, exam preparation offered, your time zone and availability, trial lesson policy, and rescheduling and package rules, and it answers in seconds in the student's language, books trial lessons into real slots stated in the student's time zone with a reminder and the video link, handles reschedules and renewals, and hands over level assessment and learning plans. ReplyKit runs this from $29 a month.
What students ask
- Levels. Which you teach, how you assess a level (the trial lesson), what a beginner should expect.
- Method and format. Conversation-led, exam-focused, 45 or 60 minutes, platform used, materials.
- Prices. Single lesson, 5 and 10 packs, monthly plans, group rates; validity and refund rules.
- Exams. Which you prepare for and typical preparation length.
- About you. Qualifications, native language, years teaching; students ask first.
- Time zones. Your zone and hours, so the agent states times in both.
Trial lessons across time zones
- The agent asks the student's language goal, current level in their own words, and country.
- It offers trial slots in the student's local time, converting from yours, and books one with the video link in the confirmation; the time-zone handling is in multiple time zones.
- A reminder the day before in the student's time.
- After the trial, the teacher sends the level and package recommendation; the agent then handles the purchase questions and package renewals.
- Reschedules go through the agent with your notice policy applied; see rescheduling and cancellations.
Payment from abroad
Students pay in different currencies. Put your methods per region in the knowledge base (card link in USD or EUR, local transfer where you have an account) and the agent answers the "how do I pay from {country}" question without you; the approach is in currency and pricing questions from international customers.
What the teacher keeps
What stays with a person:
- Level assessment and the learning plan.
- Teaching itself; the agent never answers language questions as a lesson.
- Refunds and package exceptions.
- Complaints.
- Group class composition.
Everything else the agent handles, and when it is unsure it says so and offers a human rather than guessing; see why the agent says it is not sure.
One honest note before the setup. ReplyKit connects to your number by QR pairing, the same linked-device mechanism as WhatsApp Web. It is live in minutes and needs no Meta approval, but Meta does not sanction automation this way, so a number can be restricted. We enforce limits of 30 replies an hour and 200 a day per number with a warm-up ramp for new numbers, reply to inbound messages only, and recommend a dedicated number rather than your main line. The full picture is in our ban guide.
Starter at $29 a month covers one number, one agent, one website assistant and 1,000 AI replies; Growth at $49 adds two more numbers, five agents and follow-up nudges; the 7-day free trial needs no card. Only the agent's own messages count. Pricing is in USD and the service works wherever WhatsApp does. What it costs in practice.
Frequently asked questions
Can the agent book a trial lesson in my time zone?
Yes. It converts from the teacher's availability and states the time in yours, with a reminder.
Will it teach or correct my language?
No. It handles enquiries, bookings and logistics; lessons are with the teacher.
Can it answer in my language?
Yes. It replies in whatever language you write.
Does it handle package renewals?
It explains packages, takes renewal requests and payment questions, and records them for the teacher.
Can it handle a small school with several teachers?
Yes. One agent per teacher on the Growth plan, or one agent with a section per teacher.
Trial lessons booked in the student's own time
Levels, prices, packages and scheduling across time zones, in any language. 7-day free trial, no card.
Sources and further reading
- Harvard Business Review, The Short Life of Online Sales Leads (Oldroyd, McElheran, Elkington, 2011) · firms that responded within an hour were about seven times more likely to qualify the lead
- WhatsApp Business Messaging Policy · opt-in, opt-out and prohibited-use rules every business must follow
- ReplyKit, Will WhatsApp ban my number for automation? · our own account of the risk and the limits we enforce
ReplyKit is an independent product and is not affiliated with or endorsed by Meta or WhatsApp. This article is general guidance for running a small business, not legal, financial or regulatory advice.