WhatsApp AI agent for print shops: quote standard jobs, collect the artwork, book the collection
A print shop's WhatsApp is a stream of "how much for 500 flyers A5 double-sided?" while the operator is at the press. The price is on a list. The turnaround is known. The artwork rules are the same every time. An AI agent quotes the standard jobs, collects the file and quantity, and leaves the custom banner quote to the person who can price it.
Quick answer
Put a WhatsApp AI agent on your shop's number with your price list by product, size, quantity band and finish, turnaround times, artwork requirements and collection or delivery options as knowledge. It quotes standard jobs, asks for quantity, size, finish and the artwork file, explains bleed and resolution rules, and books collection. Custom, large-format and rush jobs are handed to staff with the details captured. ReplyKit does this from $29 a month.
What the agent handles
Automate
- Prices for standard jobs by product, size, quantity band and finish: cards, flyers, stickers, banners at listed sizes.
- The order details: product, size, quantity, finish, single or double-sided, deadline, artwork file, saved to the lead's card.
- Artwork requirements: file types, bleed, resolution, colour mode, as you write them.
- Turnaround by job type and rush options you publish.
- Collection hours, delivery areas and fees, payment methods.
- Proofs: explains that a proof is sent before printing, if that is your process.
Keep with a person
- Quotes for custom sizes, special materials, large runs and anything not on the list.
- Design services and artwork fixes.
- Anything about a job in production.
- Reprints, complaints and refunds.
The price list format
Print pricing has many dimensions, and the agent quotes best from lines, not grids: "Business cards, 90x54, 300gsm matte, 500 pcs, double-sided: RM 60, 2 working days." One line per combination you sell most; put everything else on the do-not-quote list so the agent collects details and hands over. Our guide to writing a price list the agent can read covers the format.
Setup for a print shop
- Use a dedicated number. ReplyKit connects your number through Meta's official WhatsApp Business Platform: keep the number you already use in the WhatsApp Business app and the agent works alongside it, or add a dedicated number. Personal WhatsApp numbers cannot be connected. Keep your long-standing number out of it; see Meta's messaging limits explained
- Write the standard-jobs price list as lines and upload it; write artwork rules and turnaround as text.
- Add collection slots as a service if you schedule pickups.
- Instruct the intake: product, size, quantity, finish, deadline, file. Custom to staff.
- Connect the number through Meta's sign-in and test with a standard job and a custom banner.
Frequently asked questions
Can the agent quote print jobs?
Yes, standard jobs from a price list by product, size, quantity and finish. Custom jobs are handed to staff with the details captured.
Can customers send artwork through it?
Yes. Files sent on WhatsApp stay on the conversation, and the agent asks for the specs you require.
Does it explain bleed and resolution?
From the artwork requirements you write down.
Can it book collection?
Yes, into slots you set, with a reminder.
How much does it cost?
From $29 a month for one number and 1,000 replies.
Quote the flyers from the press
Price list by job, artwork rules, collection slots, connect your number through Meta's sign-in. 7-day free trial.
Sources and further reading
- Harvard Business Review, The Short Life of Online Sales Leads (Oldroyd, McElheran, Elkington, 2011) · firms that responded within an hour were about seven times more likely to qualify the lead
- WhatsApp Business Messaging Policy · opt-in, opt-out and prohibited-use rules every business must follow
- ReplyKit, Will WhatsApp ban my number for automation? · how Meta's messaging limits and quality rating work
ReplyKit is an independent product and is not affiliated with or endorsed by Meta or WhatsApp. This article is general guidance for running a small business, not legal, financial or regulatory advice.